Strategy and Performance, 3 KPIs, SimpleStrata | 4 min read
The truth about Employee and Employer relationship in the absence of the main 3 measurable KPI
When people take photos with a celebrity; they don’t always do it because they’re huge fans - they might not even know what movie or show they were in. So why are they asking for that photo and posting it on their social media?
It’s because this post will increase their social currency; for most, a currency that’s more important than actual money. Most of us spend our lives building this asset to feed our egos and to validate ourselves through other people’s acceptance of us. Growing this currency and improving people’s perception of ourselves are the two main sources of social currency.
We have conversations with certain people, we tell interesting anecdotes, we wear the latest brands, we post about our fascinating travel spots, we work hard; all to distinguish ourselves and raise our social currency. A currency that can’t be measured or weighed by any scale; only valued by our own subconscious.
In the case of low performing teams, everyone tries to protect their own assets. Employers want to see return on their financial investments (their employees) and the employees want to protect themselves after a poor appraisal that was based on their skills and competency.
Managers think that employees will improve their performance after a bad review, but usually, the employee ends up disgruntled asa they feel their managers were unjust and inaccurate in their evaluations; meaning they are taking away from their social assets without any valid reason. This means that managers are touching upon one of the most important aspects of an employee’s life; which can be risky in the long term.
Simultaneously, businesses start to lose money and thus the start of a sinking ship. The company isn’t as productive or lucrative as it used to be and managers will think it’s due to their employees’ declining performance. Managers can’t let them go as they do all the work but they can’t keep them as it will drain the company’s financial resources, so the only solution is to push them to improve their work. This is the case for many underperforming organisations; they fall victim to protecting their failing assets, it becomes a time bomb… which leads to the start of a cold war.
No one wants to work at these types of organisations and managers want to improve their working culture, the only way to prevent this and move forward is to take action immediately. In a world of high performing entities; visibility is essential. Everyone has different opinions on visibility; we believe visibility is a mutual agreement between both parties (managers and employees) made possible by setting expectations.
These agreements might not eliminate all the problems to do with productivity, but it will definitely address the issue of the cold war. There won’t be any misunderstandings or victims anymore; it turns into a self evaluation for the employees since there won’t be any subjective feedback to drain their social assets. The agreement should also address how exceptions and conflicts will be handled to ensure both sides are satisfied.
To form a fair agreement between the company and employees, we need to define the position of both parties; the company as a buyer and the employee as a seller. In this case, it is the company that’s a buyer (not the manager) because the agreement is with the company and only facilitated by the manager.
A buyer and Seller Agreement has Long Been Defined as:
In the absence of such an agreement, you will always find an issue between the buyer and the seller. That's exactly what is happening in failing companies; there's no proper agreement that clearly defines those four items between the buyer (company) and the seller (employee). In addition, companies define what they're buying instead of just taking what the employee offers. Furthermore, companies don't link pay to deliverables; they link it to skills, as if they are buying the employee and not the deliverables. Fixed salaries, regardless of the deliverables, are one of the worst employment factors. It doesn’t do the employer or employees any justice. I will take an example from one of our new hires in digital marketing.
As a company I need to increase my sales by increasing leads coming from the web. We as a company started looking at our options and found these solutions:
The first two options gave us a retainer stating the cost per lead. For every lead, we will get charged $100 and will be provided with a minimum of 100 leads per month. For the lead to be considered valid; we will contact the customer, receive an email from that customer confirming their interest in the project, and we are guaranteed that 30% of these leads will be converted to sales orders.
When we approached the employees, they requested a lump sum salary of $10,000 to perform the task as they have the skills. We requested the candidates (employees) to send in their offer in the same way we received it from the digital company and freelancer. We came to an agreement with three of these employees and signed an agreement upon these conditions:
A month later, we studied the results; two employees were able to generate more than $15,000 per month, which added up to more than they expected. The third employee managed to generate $6,000 and decided to part ways with us, with no hard feelings.
The Employee’s Agreement Details Included:
To sum it up: most companies are buying their employees’ time and not the deliverables. Employees are expected to work and report to management for 8 hours a day in average cases. This might be practical in reactive jobs where employees would have to respond to ad hoc requests like a bank teller, cashier, workers in the manufacturing industry; however, it's not practical in proactive jobs like sales or digital marketing, especially in today’s climate.
In such scenarios, the dedication payment is to ensure that the employee doesn't work for other companies, which could create conflicts in the long run. Even for reactive jobs that require employees to report to an office, it is recommended to keep a small percentage for result-based deliverables to encourage employees to keep working hard.
Visit www.exceeders.com/store/simplestrata for more information.
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Originally published Nov 16, 2018 6:50:57 PM, updated July 24, 2019
2 min read
You see the end product but we’re bringing you closer to the people behind it!
We sat down with Hanadi Sidawi, product manager of one of our most popular solutions “SimpleStrata” to get to know her more and understand her journey to becoming SimpleStrata’s product manager.
Hanadi graduated from Abu Dhabi University with a degree in computer science and a minor in business administration. Her professional career was kicked off when she became a trainer for basic computer courses. She then shifted into another company, where she worked as a legal assistant for 1 year and then got promoted to senior legal assistant, maintaining that position for 2 more years.
With that kind of experience under her belt, she was able to join Exceed as an HR Coordinator where her focus was on internal policies and labor law compliance in Exceed’s different branches. After some time, the bulk of work was getting more focused on employee performance. To familiarise herself with its methodologies and the system handling it, she began the process of self-teaching and read books to study the main frameworks that formulate the basis of Employee Performance Management and Strategy Execution.
That way, she become proficient in the language that provisions the performance solution that Exceed was developing and was working as a performance specialist implementing the methodology of employee performance in Exceed. As she worked more closely with SimpleStrata, she became proficient in it, which lead the way for her to become the product manager.
By getting more exposed to customers, Hanadi and the team came to know that the challenges that Exceed faced internally were common across almost all organisations from different industries.
Exceed had the methodologies but faced a challenge in communicating, implementing, and executing them the right way, as did the other organisations.
These challenges included:
After the system had reached the desired level of maturity, it was launched in Exceed first then to the market and was able to resolve the 99% of the challenges of many organisations, regardless of their size/industry.
Want to know more about the methodologies behind SimpleStrata?
Click here.
Success Stories
One of our larger customers, SCAMAF (Social Care & Minor Affairs Foundation) were using excel sheets to manually monitor and execute their strategy, which was not only very time-consuming, but it was also exhausting the efforts of employees involved who can be utilising their time in other more efficient tasks. Not only that, but the end result would usually have inaccuracies as human error is guaranteed with repetitive tasks such as this one.
What the SimpleStrata team did was they helped them migrate all their data, which was a huge number of excel files, into the system. They set up the system according to SCAMAF’s execution process, and they provided them with the required training to be able to understand and use the system.
They immediately were satisfied with the system as it had created the perfect environment for them that does not require human intervention. After using the system, they had clear visibility on individual performance as well as organisational performance. Whereas they previously had a full department dedicated to strategy execution, they now had only the Head of Strategy monitoring everything via SimpleStrata.
Statement from the SimpleStrata team:
Since we launched it to the market in 2019, we reduced the time and efforts of 20+ organisations with 3,000 employees across numerous industries: 50% decrease in the time required for collecting performance data & 40% increase in employees’ awareness on their goals and KPIs.
Intrigued? Click here for a FREE trial!
2 min read
KPI reporting can clearly communicate the progress of a company towards its performance goals. Not only the managers can access key results in an instant and transparent manner, but also make informed strategic decisions.
Here are the top benefits of investing in a great KPI reporting tool for your organisation and management.
1. They Let You Measure Results
Measuring is an important part of KPI reporting. It is the primary key that informs you about the success or failure of your work. You need to measure the progress made towards the achievement of your target: the number of sales increased (sales performing), the number of new customers or anything in your business you want to measure.
KPIs provide actionable information because they are always measurable and quantifiable. For example, if one of a hotel company's identified CSFs maintains a high level of occupancy throughout the year, a KPI would be the percentage of occupancy of rooms, measured on a weekly basis, using the previous year as a benchmark.
2. They Help You Set Business Goals
You need to set a target and aim to reach it in a set period. You can set more than one targets and create different keys for each of your targets to ensure you measure your progress and then try to achieve your goals.
It's often difficult to keep all departments or teams within an organisation aligned and working toward common goals. Once an organisation's Mission, Vision and CSFs have been written into a strategic plan, KPIs break down complex information into understandable metrics and provide feedback on the organisation's progress. Communication of progress toward KPIs keeps everyone moving forward in the same direction.
You May Also Like: Guide to the Must-Have KPIs for Service Companies
3. They Offer Incentives to Your Team
KPIs are often linked to incentives. Teams or individuals are offered an incentive to improve their KPIs to a particular level during a specific time period. In order for this to be successful, the KPIs have to be clearly understood and quantifiable, and reporting must be accurate. The information provided by KPIs empowers people to improve their own personal performance along with that of the organisation.
4. They Help Your Find Issues in Your Business Strategy
Managers can use KPI to identify any issues present in the construction of business. Any type of problems such as labor productivity issues, danger to employee safety and failures to meet the expectations and needs of customers. KPI enables businesses to recognise these issues to take appropriate action to rectify these problems. Companies can also resolve customer’s issues and concerns with the help of KPI by analysing feedbacks from clients to check whether the expectations of clients are met or not. This approach also helps in eradicating future potential issues that may occur in the future projects.
4. They Let Your Discover Strengths in Your Strategy
With the KPIs, companies can easily unearth potential strengths to use any opportunities that you can use to enhance the performance of your business. Businesses can easily find the strengths whenever a post-project review shows a high score and this score indicates your performance in your performance. Companies can follow the same procedure to upgrade the performance of their company if your post-project review shows high score.
5. They Align Your Marketing & Sales Efforts
With help of KPIs, companies can easily measure and calculate all efforts that also includes marketing spend and sales department so that all departments can work in a harmonised way. When goals are decided by companies, team members start work in collaboration. This approach brings two departments closer for better insight.
6. They Save Business Expenses
With KPIs, you can easily recognise any cost saving prospects related to the project construction and also craft ways to curb any extra costs that may occur in future. KPI basically include tracking of uncommitted costs and also upsurges committed costs as and when required. Business can easily add factors like contingent costs and price escalation into the committed costs to restrict financial exposure. The knowledge that is gained from the audit can assist companies to manage all labor and material costs when they do bidding for construction in the future.
Are you considering getting your own KPI dashboard?
Try SimpleStrata
SimpleStrata provides a complete solution which enables organisations to communicate and execute their strategy in an effective way, by helping them:
Manage Results
Set goals, objectives, and KPIs
Generate periodic measures
Distribute to employees
Schedule review meetings
Generate results’ scores
Manage efforts
Plan initiatives, projects, jobs
Link to strategy plans
Schedule and assign activities
Monitor progress
Generate efforts’ scores
Create visibility
Define correlations between results and efforts
Generate business intelligence dashboards
Provide insights about corrective actions
2 min read
The growth and ultimate success of any company is determined by the consistency of results. These results can only be achieved if the team consistently meets the desired goals and targets. KPIs are the means of setting and measuring the success of these goals. In this post we will briefly take a look at what exactly KPIs are and why an organisation needs them.
KPIs (Key Performance Indicators) are measurable values that show the effectiveness of a company’s business objectives. A company will set High-Level KPIs that measure the overall performance of the business towards achieving its strategy. Low-Level KPIs measure the performance of departments, units and individuals.
Although the terms “KPI” and “goal” are often used interchangeably, they are not really the same. A company’s goals define the outcomes that it desires to achieve, in a form of measurable results. KPIs, on the other hand, are indicators on the performance that tell whether the company is on track to achieve those goals.
Without knowing what the goals of the organisation are, there is no way to gauge a team or individual performance. Therefore, no ability to guide the team to improve or optimise. With clearly defined KPIs it is easier to give accountability to the specific team members and achieve transparency. Teams can collaborate better when they know exactly where to focus their energy.
Numbers do not lie! It is easy to answer the status update related questions when KPIS are clear as day. Performance analysis and making personal decisions is all easier. Work is not measured by irrelevant benchmarks such as hours at work or number of emails sent per day. KPIs let team members take responsibility of their time on the job and making sure that they align efforts with goals.
This is logical. When you implement KPIs, you will automatically need to develop systems/processes to measure them. With this information, the business intelligence gained will allow management to make more informed decisions.
Though they may be easily confused, KPI’s are not exactly an organisation's goals themselves, but they’re a measurement of them.
A KPI can indicate that your sales team is only generating 30% of the targeted number of leads that you have set as a goal. As a manager in this situation, you are instantly aware of your sales team’s progress and the reason for not hitting the desired numbers of leads.
When you’re able to measure your goals this way, it gives you the opportunity to see where the gaps in your efforts might be and subsequently make decisions that help you reach your goals faster.
If you measure the same KPIs quarter over quarter, you can begin to detect patterns in your numbers. These patterns can help you optimise your business strategies.
This can allow you to make predictions about the slow or high performing quarters. Or identify over or under performing team members and help them improve their efforts.
One of the main reasons to invest in a KPI software is integration. The data flow from different sources can be a big complication if no integration methods are applied.
Using a KPI software allows all your departments to enter their data manually into one big system, or the program can connect to different data flows automatically. Whichever method is used, you can be sure that the integrated connection will boost your business management.
Now that you know why KPIs are significant for your business, here is a handy guide to help you in defining KPIs for your organisation.
Download this FREE guide and start setting the KPIs that are relevant to your business.
This ebook will provide you with sample KPIs for the most common positions at service companies, with guidelines for setting smart KPIs.
You see the end product but we’re bringing you closer to the people behind it!
KPI reporting can clearly communicate the progress of a company towards its performance goals. Not only the managers can access key results in an instant and transparent manner, but also make informed strategic decisions.
Strategy teams and performance specialists are usually responsible for communicating performance measures to employees and making sure they are reporting their actual achievements on time, in order to generate accurate performance reports.